US Arabian Horse Registry

U.S. Arabian Horse Registry Rules

Rule 1 - General Rules

Introduction

These Rules and Regulations refer to the United States Arabian Horse Registry as the "USAHR." Unless it is stated otherwise, or unless it can be gathered from the context that something else is meant, the term "USAHR" also refers to the President, the Board of Directors of the Arabian Horse Fair Association, the Board of Trustees for USAHR and to appointed representatives.

The Board of Trustees may prescribe whatever procedures necessary to carry out these Rules and Regulations but will be in compliance with those procedures and rules as stated in the Bylaws for USAHR. USAHR operates as a separate body but under the auspices of Arabian Horse Fair Association.

The principal objective of the USAHR is to facilitate the preservation and improvement of purebred Arabian horses and to provide services for the benefit of its members which encourage purebred Arabian ownership and participation. In furtherance of that objective, the USAHR maintains an official registry of purebred Arabian horses.

Section 1 - Responsibilities

It shall be the duty of every breeder being the owner or lessee of a horse registered in the Stud Book or Register of USAHR to keep proper records of his stud breeding activities in regards of each registered horse and shall include particulars and dates of service and of foalings and all such records shall be open for inspection by any person authorized by the Board to inspect same and any such person shall be at liberty to take such extracts there from as he/she may think fit. Non-compliance with these rules may cause applications for registration of any foal to be refused.

Amendments and new rules are available on USAHR web site at usarabianhorseregistry.com.

It is the responsibility of each applicant to obtain from USAHR all necessary forms and to submit all completed forms and other requirements by the applicable deadlines and to abide by all rules of this registry.

To determine whether a deadline has been met, any document or other material submitted to USAHR shall be deemed to have been submitted to and/or received by USAHR only upon: (1) actual receipt in the appropriate office of USAHR; or (2) if transmitted by United States Mail or other recognized mail carrier, the date such carrier received the material from the sender if that date is noted by the carrier on the outside of the container.

Section 2 - Notice

Any notices or other material sent by USAHR to any person, including any owner (or owner's authorized agent), shall be mailed to the last known address on file with USAHR for the horse who is the subject of the notice or other material. The address given shall be used regardless of whether the same person has other addresses on file with USAHR for other horses. Change of Address Forms are available from the United States Postal Mail and may be submitted by the horse owner (or owner's authorized agent) to notify USAHR of a change of address for mailing notices or other material for any specified horse(s).

Notwithstanding any other provisions in these rules, USAHR may require any party(ies) who requests action or inaction from USAHR arising out of or relating to a dispute or controversy with a third party(ies) to settle that dispute in a court of competent jurisdiction. USAHR may defer a decision concerning the matter pending resolution of the dispute as aforesaid. USAHR shall have no obligation to any party arising out of any decision to defer action or to take action under any provision of these Rules.

USAHR may decline to process any material received from an owner or breeder not in good standing with USAHR. An owner or breeder will be considered not in good standing if the owner or breeder has any outstanding fees owed to USAHR for any horse including, but not limited to, fees related to registration, DNA/blood typing, naming, imports, exports, duplicates or corrections.

All fees are due at the time of the submittal of the applicable form or request to USAHR and are subject to the rules requiring payment of late fees. The Fee Schedule sets forth each submittal to USAHR for which there is a fee and the amount of each fee. In the event any person fails to pay a fee owed to USAHR, then USAHR shall apply any payment subsequently received from that person to the outstanding fees owed by that person to USAHR.

Rule 2 - Membership

Any recorded owner of a registered Arabian horse or an individual interested in Arabian horses may become a member of US Arabian Horse Registry by submitting an application to Arabian Horse Fair Association and paying the required fees. Complimentary Membership is included in all initial transactions and remains in effect for the remainder of the calendar year on the initial transaction.

Rule 3 - Registration - Click here for Registration Application

Section 1 - Requirements and Procedures for the Registration of Domestic Horses

Sub Section 1 - Foal Registration

A horse conceived from the mating of a mare residing in the United States, Mexico, Canada, Caribbean Islands, or Panama and registered in the USAHR's records and an eligible stallion and born in the United States, Mexico, Canada, Caribbean Islands, or Panama may be registered if the following requirements are met:

The horse is of pure Arabian blood as verified by its pedigree and is recognized as an Arabian horse as one of pure Arabian lineage acceptable to the Board in accordance with the standard and/or the standard of a recognized Society and the progeny of pure bred sires and dams acceptable for registration by the Society, including those previously acceptable and approved stud books;

The dam of the horse is registered with the USAHR and all transfers of ownership have been recorded in USAHR in accordance with all stated rules;

The sire of the horse is registered with the USAHR and all transfers of ownership have been recorded by the USAHR in accordance with all stated rules or, in the event the horse is conceived through the use of imported semen in accordance with Section 7 of this Rule;

The requirements of Sections 2, 4, or 7 (artificial insemination), and/or Section 3 (embryo transfer) of this Rule have been fulfilled;

An application for registration, on a form provided by the USAHR, has been completed, signed by the appropriate recorded owner(s) (or by the person whom the recorded owner(s) has authorized in writing to sign the application) and filed with the USAHR.

For horses born after January 1, 2002, the DNA types of the horse, the horse’s sire and the horse’s dam must be placed on permanent record with the US Arabian Horse Registry. The horse must qualify as an offspring of the stated sire and dam through DNA type testing;

For horses born on or before January 1, 2002, the DNA types of the horse, the horse's sire and the horse's dam, or the blood types of the horse, the horse's sire and the horse's dam must be placed on permanent record with the US Arabian Horse Registry. The horse must qualify as an offspring of the stated sire and dam through DNA type or blood type testing;

A dead horse is not eligible for registration.

Sub Section 2 - Gelding or Spayed Mare

After a stallion is castrated or a mare is spayed, a Castration/Spay Form, click here, must be submitted along with the Certificate of Registration. Upon approval by USAHR, an amended Certificate of Registration, showing the horse as a gelding/spayed mare, will be issued to the recorded owner at no charge.

Sub Section 3 - Duplicate Certificate

To obtain a duplicate Certificate of Registration, the recorded owner must file with USAHR a completed affidavit, on a form provided by USAHR, click here, satisfactorily explaining the loss of the original Certificate of Registration and pay the duplicate certificate fee. Upon approval by USAHR, a duplicate Certificate of Registration, so marked, will be issued to the recorded owner of the horse.

Sub Section 4 - Replacement Certificate

To obtain a replacement for a Certificate of Registration which has been torn, mutilated, soiled or otherwise defaced, but which is identifiable, the recorded owner must file the original Certificate of Registration with USAHR for identification, enclose a Request for a Replacement Certificate, click here. and pay the replacement certificate fee. Upon approval by USAHR, a replacement Certificate of Registration will be issued to the recorded owner of the horse

Sub Section 5 - Markings or Color Change

A recorded owner may request a change in the horse's markings or color as shown on the Certificate of Registration by submitting the Certificate of Registration along with an Color Change Form, click here, provided by USAHR, and such additional information as may be required by the Registry. Upon approval by USAHR, an amended Certificate of Registration will be issued to the recorded owner at no charge.

Sub-Section 6 - Bill of Sale

US Arabian Horse Registry recognizes a Bill of Sale as the legal transfer of ownership. In contract sales, the Transfer of Ownership section must be completed. If a foal is being sold, and is eligible for registration as a purebred, the bottom half of the form must also be completed and submitted with an Application for Certificate of Registration. The breeder must sign the Breeder's Certification section for the foal to be eligible for registration.

A horse's ownership may be transferred and registration certificate issued to the new owner upon receipt of a valid bill of sale from the seller or a bill of sale from the auction the seller has used to sell the horse. If US Arabian Horse Registry deems it is in the best interests of the registry, a new DNA test may be required at the buyers expense to verify the horse's identity.

Section 2 - Requirements and Procedures for the Registration of Horses Imported in Utero

A horse conceived from the mating of a foreign mare (ie. a mare which is outside the United States, Mexico, Canada, Caribbean Islands or Panama) and an eligible stallion, and imported in utero and born in the United States, Mexico, Canada, Caribbean Islands, or Panama may be registered if the following requirements are met:

The dam of the horse is registered in the USAHR's records and is recognized as an Arabian horse as one of pure Arabian lineage acceptable to the Board in accordance with the standard and/or the standard of a recognized Society and the progeny of pure bred sires and dams acceptable for registration by the Society, including those previously acceptable and approved stud books;

An application for registration, on a form provided by the USAHR, has been completed, signed by the appropriate recorded owner(s) and filed with the USAHR;

For horses born after January 1, 2002, the DNA types of the horse, the horse’s sire and the horse’s dam must be placed on permanent record with the US Arabian Horse Registry. The horse must qualify as an offspring of the stated sire and dam through DNA type testing;

For horses born on or before January 1, 2002, the DNA types of the horse, the horse's sire and the horse's dam, or the blood types of the horse, the horse's sire and the horse's dam must be placed on permanent record with the US Arabian Horse Registry. The horse must qualify as an offspring of the stated sire and dam through DNA type or blood type testing;

The sire is listed in the stud book or annual supplement to the stud book of the registry where the mating occurs;

A statement of breeding service has been provided to the USAHR; and

The registration fee for imported in utero horses has been paid.

Section 3 - Requirements for Embryo/Oocyte Transfer

Sub Section 1 - Process

Embryos/oocytes collected in the United States, Mexico, Canada, Caribbean Islands, or Panama from a purebred Arabian mare may be transferred to a recipient mare, and foals resulting from embryo/oocyte transfer may be eligible for registration under Section 1 of this Rule, if the following requirements are met:

An Embryo/Oocyte Endorsement Certificate has been issued for the mare to be used as a donor for embryo/oocyte transfer and the required fee has been paid prior to the transfer, the required fee has been paid after the transfer and the foaling portion of the required fee accompanies the registration application. The permit will be effective until the recorded ownership of the donor mare changes or the donor mare is exported. A permit may be issued for a donor mare if the following requirements are met:

An application for an Embryo/Oocyte Endorsement Certificate, on a form provided by the USAHR, has been completed, signed by the recorded owner (or by the person whom the recorded owner has authorized in writing to sign the application), and filed with the USAHR;

The DNA type of the donor mare has been placed on permanent record with the USAHR; and

An embryo/oocyte must be transferred to a recipient mare within three calendar days of the collection from the donor mare.

If an Embryo/Oocyte Endorsement Certificate Permit, click here, has not been issued by the USAHR prior to the collection and implant of an embryo/oocyte, the recorded owner of the donor mare must pay a Late Permit Fee, and may be charged for any reasonable costs and expenses that the USAHR incurs in investigating the accuracy of the embryo/oocyte transfer, and may also be subject to the penalties provided by Rule 5, Section 4.

If the recorded owner of the donor mare sells the embryo/oocyte prior to the birth of the horse, an Embryo/Oocyte Sale Form, on a form provided by the USAHR, click here, must be completed and must accompany the registration application. In that event, the Certificate of Registration will be issued in the recorded ownership of the purchaser in accordance with the terms of the Embryo/Oocyte Sale Form.

Sub Section 2 - Cloning

Any foal produced by the method of cloning shall be ineligible for registration with USAHR.

Section 4 - Requirements and Procedures for the Registration of Imported Horses

A horse imported into the United States, Mexico, Canada, Caribbean Islands or Panama may be registered if the following requirements are met:

The imported horse is born and is verified as an Arabian horse of pure Arabian lineage acceptable to the Board in accordance with the standard and/or the standard of a recognized Society and the progeny of pure bred sires and dams acceptable for registration by USAHR, and including those previously acceptable and approved stud books;

Within 60 days of arrival of the horse in the United States, Mexico, Canada, Caribbean Islands, or Panama, the owner or broker of the horse must submit the following to the USAHR office:

An application for registration, on a form provided by the USAHR, has been completed, signed by the importer and filed with the USAHR;

The original registration certificate issued by the exporting source registry has been submitted to the USAHR. The foreign recorded owner at the time of export, the horse's markings, and the horse's pedigree must be shown on the original foreign registration certificate. If any or all of these items are not shown on the original foreign registration certificate, a separate document issued by the exporting source registry showing this information must be submitted to the USAHR. If the importer and the foreign recorded owner at the time of export are not the same, then a document(s) that evidences an unbroken chain of ownership must be submitted;

The Passport Book, if applicable;

The sire and dam are listed in the stud book or annual supplement to the stud book of the registry where the sire and dam were originally registered;

The Certificate of Registration, Stud Book Certificate or Export Certificate from the country of origin containing the written description and diagrams of the markings on the horse including the exact location of the head and neck cowlicks;

Four color photographs of the horse (front, both sides, and rear views) taken in this country clearly showing the color, and the markings (or lack of markings) on the head, legs and body; and the horse's markings must be congruent with those shown on the foreign documents. If necessary, the horse may be inspected by a USAHR representative to verify its identity;

If a horse is exported/imported from/to a country whose Stud Book is not recognized, the owner (or owner's authorized agent) must nevertheless satisfy all of the requirements listed in these regulations as close as possible, and no progeny foaled or conceived in a country whose Stud Book is not recognized by USAHR will be eligible for registration in the United States Arabian Horse Registry;

A valid Service Certificate if the imported broodmare is in foal and the foal would be eligible for registration in USAHR;

The DNA types of the horse and the horse's sire have been placed on permanent record with the USAHR.

The registration fee for imported horses has been paid.

If for any reason, the requirements are not completed within 60 days of arrival, the Certificate of Registration from USAHR may be obtained only after approval of USAHR and the payment of an additional fee (see fee schedule). A notarized statement setting forth the reason for the delay must accompany the completed Foreign Registration Form.

Section 5 - Requirements and Procedures for the Exportation of Horses and Semen

Sub Section 1 - Application

In support of an application to export a horse registered in USAHR the following shall be provided prior to the issue of an Export Certificate when the following requirements have been met:

When a horse is to be exported to a country outside of the United States, Mexico, Canada, Caribbean Islands, or Panama, an Export Certificate, click here, and passport, must be obtained from USAHR within 60 days of exportation. If for any reason the requirements are not completed within 60 days of exportation, the Export Certificate may be obtained only after approval by USAHR and the payment of an additional fee (see Fee Schedule);

Horses born on or after January 1, 1991: the DNA types of the horse, the horse's sire and the horse's dam, or the blood types of the horse, the horse's sire and the horse's dam have been placed on permanent record with the USAHR. The horse must qualify as an offspring of the stated sire and dam through DNA type or blood type testing;

The original Certificate of Registration transferred to the new owner if applicable;

A completed Export Identification form. The form must be signed by the owner (or owner's authorized agent) and must also indicate the country of destination, name of broker, date of shipment, and ownership of the horse. This form must be submitted to USAHR at the time the Export Certificate is requested;

Application for registration in the foreign Stud Book or Register if the horse to be exported is foal recorded;

The blood type or DNA analysis or both of the horse to be exported, together with that of its sire and dam (if alive and registered in USAHR) must be on record with USAHR;

A set of four color photographs of the horse (front, both sides and rear views) clearly showing the color, and the markings (or lack of markings) on the head, legs and body;

A valid Stallion Covering Certificate for all mares in foal. If a Stallion Covering Certificate is not available at the time of shipment, it must be submitted to USAHR as soon as it is received by the owner;

And such fee as may be determined by the Board of Trustees from time to time.

USAHR will forward directly to the appropriate Foreign Stud Book Authority, the Export Certificate and any other necessary documents as may be reasonably requested by that Stud Book Authority.

If a horse is exported to a country whose Stud Book is not recognized, the owner (or owner's authorized agent) must nevertheless satisfy all of the requirements listed in these regulations, and the horse must be DNA/blood typed and identified within 60 days of its return to the United States, Mexico, Canada, Caribbean Islands or Panama. No progeny foaled or conceived in a country whose Stud Book is not recognized by USAHR will be eligible for registration in the United States Arabian Horse Registry.

Sub Section 2 - Requirements for Export of Stored Semen

The registered owner of a donor stallion whose semen is to be exported from the United States, Mexico, Canada, Caribbean Islands, or Panama or the owner of such semen shall at least one (1) month prior to its export so notify USAHR on the prescribed Export Certificate form and pay to USAHR the fee prescribed. See Fee Schedule. A penalty fee of five (5) times the Export fee or more may be imposed if a Member transports semen without first obtaining an Export Certificate and required documents for this purpose. A separate Export Certificate is required for each country to which semen is to be exported.

A Transported-stored Semen Verification (collection), click here, must be completed and forwarded to US Arabian Horse Registry within three (3) days of each shipment of semen.

Collection of semen from the stallion shall be carried out by registered veterinarians or artificial insemination technicians whose qualifications are acceptable to USAHR. The DNA type of all stallions used for collection of semen for export must be on permanent record with the USAHR and the stallions must be approved for the export of semen into their home country.

Section 6 - Stallion Reporting Requirements

Sub-Section 1 - Stallion Report - Click here for Form

The Stallion Report shows the stallion's name and registration number, stallion's owner/lessee or authorized agent, year of birth and color for the stallion, the calendar year of breeding, and the signature of the Stallion owner/lessee or authorized agent; the mare's name and registration number, mare owner's name and address, method of use for breeding, ie: natural, on site artificial semen via chilled or frozen, and dates of service including the last date of service. The Stallion Report must be received in the USAHR office or postmarked by November 30th of the covering year. Those reports timely filed on or before November 30th will accepted and recorded at no charge. Late filings will merit the penalty fee of $25 plus three dollars for each mare listed on the report, at the judgement or discretion of the registrar.

No foal may be registered without such Stallion Report being filed. Failure to so file the Stallion Report may result in future progeny of such horses being ineligible for registration.

The obligation for filing of the Stallion Report shall be born by the owner or if appropriate, the lessee or agent. Stallion Report forms are available to download free on the USAHR web site, or at a small fee from the USAHR office.

Sub Section 2 - Stallion Covering Certificates for Exporting Foals in Utero- Click here for Form

A Stallion Covering Certificate showing the stallion's name and registration number, stallion's owner and address, mare's name and registration number, mare's markings and whorls, mare owner's name and address, dates of service must be submitted with the mares exportation documents.

Section 7 - Requirements for Artificial Insemination Using Imported Semen

Sub Section 1 - Cooled Shipped Semen

Semen may be imported into the United States, Mexico, Canada, Caribbean Islands or Panama and foals resulting from the use of such semen may be eligible for registration under Section 1 of this Rule, if the following requirements are met:

1. A Transported-Stored Semen Verification, on a form provided by the USAHR, has been completed, signed by the appropriate recorded owner(s) (or by the person whom the recorded owner(s) has authorized in writing to sign the application), and filed with the USAHR;

2. The stallion (sire) is listed in the stud book or annual supplement to the stud book of the registry where the semen was collected; and

3. The stallion owner has complied with the appropriate rules concerning the transport and use of semen prescribed by the registry where the semen was collected.
Sub Section 2 - Frozen Semen - Click Here for Form

1. A breeder may register a foal conceived by the use of preserved frozen semen from a purebred Arabian stallion, who may be living or deceased at the time of insemination, and used by the original owner or a subsequent buyer of the frozen semen for the insemination of a purebred Arabian mare for a purebred Arabian foal, provided that the following occurs:

a) The seller of the frozen semen straws provides a US Arabian Horse Registry Frozen Semen Certificate to the buyer, transferring full ownership rights of the frozen semen straws to the buyer;
b) The buyer includes the Frozen Semen Certificate with the resulting foal's registration application. A separate Frozen Semen Certificate is required for each foal to be registered from the use of frozen semen straws sold to thepurchaser, regardless of the number of straws purchased;
c) The Frozen Semen Cerificate MUST be filled out and signed by the stallion owner at the time of the sale of the frozen semen straws. A deceased owner's signature will be considered valid by the US Arabian Horse Registry as the stallion owner's signature on the foal registration application.

2) The US Arabian Horse Registry frozen semen certificate form is a transfer of ownership and stallion breeders designation for frozen semen straws.

3) A copy of the frozen semen certificate form will accompany each registration application and is the responsibility of the party submitting the foal registration application.

Section 8 - DNA Typing and Blood Typing - Click here or DNA Test Request Form

The DNA type of all stallions and mares used for breeding must be on permanent record with the USAHR. The DNA sample must be obtained and typed in accordance with procedures prescribed by the USAHR. The required fee must be paid to the USAHR at the time the DNA typing is requested.

Any questions of true parentage will be resolved by all means available to the USAHR, including DNA type testing or any other genetic testing method of the horses involved, including but not limited to collection of blood, tissue or other material required and transfer of same to such laboratory as the Board of Trustees shall direct in writing.

Any recorded owner of a horse must agree to permit such tests which will be at the expense of the owner and must be paid in advance.

Random DNA and blood typing programs to verify parentage may be conducted by the USAHR at its expense and recorded owners of horses must agree to permit such DNA and/or blood typing.

Refusal by an owner to permit DNA typing and/or blood typing may result in cancellation of registration certificates and in the imposition of penalties under Rule 5, Section 4.

For the purposes of this regulation the term “laboratory” shall be deemed to be any facility, which shall be from time to time approved by the Board of Trustees of USAHR, which carries out the testing and analysis of blood, blood products, tissue or other genetic materials and which shall be an ISEG approved facility and shall be as specified by the Board of Trustees.

Section 9 - Names

No horse will be registered by a name which has exactly the same spelling as a name already registered, which has numerical prefixes or suffixes, or which has the suffix "Sr." or "Jr.". The only valid characters are capital letters A through Z, apostrophe, hyphen and space. Names may not contain more than 27 total characters or be composed of more than four parts.

Section 10 - Registration Numbers

The USAHR will issue registration numbers in consecutive order, based upon the order in which the applications are processed by the USAHR.

Section 11 - Certificate of Registration

One Certificate of Registration will be issued for a registered horse and such Certificate of Registration is a certification of information contained in the records of the USAHR. This Certificate is a standard Certificate of Registration. For purposes of these rules the standard Certificate of Registration shall be referred to as the Certificate of Registration.

The original Certificate of Registration will be issued in the name of the recorded owner of the dam at the time of foaling and will display the breeder to be the recorded owner at the time the dam was bred. A Lease Authorization form may be used to indicate the lessee as the assigned breeder of the foal and as such, the Certificate of Registration will display the breeder to be the person or persons designated in accordance with the terms of the lease authorization form.

Section 12 - Transfer of Ownership

Sub Section 1 - Change in Recorded Ownership for Horses With a Standard Certificate of Registration

To transfer the recorded ownership of a registered horse which has a standard Certificate of Registration, the recorded owner must complete and sign the transfer portion of the Certificate of Registration. A transfer of recorded ownership may be recorded if the following requirements are met:

The completed and signed Certificate of Registration has been sent to USAHR, and the needed documents and appropriate form for individuals, farms, clubs, churches, schools, partnerships, syndicates, and limited liability companies has been included;

The horse was a resident of the United States, Mexico, Canada, Caribbean Islands, or Panama on the date of sale indicated;

Contract sale dates must be indicated If a contract sale is involved. The beginning date of the contract may be used as the recorded transfer (sale) date, but the ending date of the contract will be used to determine the applicable transfer fee; and the transfer fee has been paid.

Sub Section 2 - Transfer Without Signature of Recorded Owner

(a) If the name listed in the "buyer section" is not the current owner and additional transfers have taken place, a copy of a bill of sale for each additional transfer will be needed. The transfer fee will be assessed using the fee schedule as listed on the USAHR web site. but shall be for the last transfer.

Please note; a bill of sale must include the date of sale, the registration name/number of the horse, the identity of the buyer(s) and the signature of the seller(s).

(b) If the person listed in the buyer section is a minor, a parent or guardian will need to complete a Minor Authorization Form, in addition to the instructions above. This form will be mailed to you, if you indicate that the buyer is a minor when submitting your transfer request. This form can also be found on this web site, through "Forms".

(c) If the seller is deceased, an authorized signer must be placed on record with USAHR in order to sign on behalf of the deceased.

Before USAHR can accept the signature of another person on behalf of the deceased, USAHR must receive the document(s) specified in any ONE of the following options:

A copy of the last will and testament stating who has been appointed as personal representative for the deceased AND a certified copy of the death certificate.

OR

A certified copy of a letter of testamentary from an attorney, which identifies the deceased and specifies who is appointed as personal representative.

OR

An attorney's opinion letter stating that, under the laws of the state in which the deceased resided, the estate was not probated. This letter must identify the person who is heir to and can execute documents on behalf of the estate.

(d) Whenever legal title to a registered horse passes to another by reason of death of the recorded owner, by reason of foreclosure of any lien or by any order or decree of court, or otherwise by operation of law, USAHR may transfer the registration of such horse to the new owner:

Upon order of a court of competent jurisdiction or other satisfactory proof of authority for the transfer;

Upon payment of the transfer fee and any reasonable costs and expenses of investigation; and

Upon satisfaction of such other requirements as may be defined by USAHR.

Sub Section 3 - Sale Without Certificate of Registration

Any owner who desires a horse no longer to be considered an Arabian to have a pedigree must promptly surrender the Certificate of Foal Registration to USAHR within 60 days of the date of sale with an accompanying notation that the horse was transferred or sold "without pedigree." The notation must be signed by the owner (or owner's authorized agent) and indicate the date of disposition. In the event the owner or his authorized agent surrenders the Certificate of Foal Registration to USAHR in the above manner more than 60 days after the date of transfer or sale, then the new owner or transferee must also submit a statement that the horse was purchased or received without pedigree.

Upon receipt in USAHR Office, the respective Certificate of Foal Registration will be canceled. Once the registration is canceled, the horse cannot be reinstated into the registry, and a Duplicate Certificate of Foal Registration will not be issued.

Notations upon a Certificate of Foal Registration which do not clearly indicate transferred or sold without pedigree, including notations such as "not to be bred," shall not result in cancellation of the Certificate of Foal Registration. Such notations could be regarded as defacing the Certificate of Foal Registration and, submission to USAHR of any such defaced Certificate of Foal Registration, may cause a Corrected Certificate of Foal Registration to be issued.

Sub Section 4 - Ownership Disputes

TRANSFER AND REPORT OF OWNERSHIP: OWNERSHIP DISPUTES

The transfer of ownership for all registered Arabians will be reported to US Arabian Horse Registry by completing a Transfer of Ownership form.

Based on the ownership reported on the respective forms, US Arabian Horse Registry will record any transfer of ownership. If an Arabian stallion or broodmare is sold, the new ownership must be reported by submitting a Transfer of Ownership Form.

If US Arabian Horse Registry becomes aware of conflicting information with respect to the ownership of a horse, or other rights in or related to a horse ("Ownership Issues"), US Arabian Horse Registry may request additional information and US Arabian Horse Registry may defer action related to the horse until the interested parties agree to resolve the Ownership Issues or US Arabian Horse Registry may take action based upon court order or other factors it deems appropriate in its discretion. US Arabian Horse Registry shall have no obligation to any party arising out of its decision to defer action or to take action.

In addition, the failure of an owner to submit a valid service certificate pursuant to Stallion Covering Certificate may be considered evidence of an ownership issue to be resolved as set forth above, but in the event action is deferred by US Arabian Horse Registry, it will process but not issue the Certificate of Foal Registration until a valid service certificate is submitted to US Arabian Horse Registry and all other requirements of Rule 3 are satisfied.

The US Arabian Horse Registry will not respond to inquiries, other than pursuant to legal process, Court order, approved Foreign Stud Book Authorities, recognized State Racing Commissions, Race Track Authorities or law enforcement agencies with respect to ownership information as to a specific horse, except upon written request, from a person whose name appears in US Arabian Horse Registry records as having an ownership interest in that horse.

It is advisable that no one complete the purchase of an Arabian until the Certificate of Foal Registration has been transferred by the previous owner. Before completing the sale, the new owner should compare the description on the Certificate of Foal Registration with the actual markings, including cowlicks and chestnuts, found on the horse.

Section 13 - Cancellation Upon Death of a Horse

Sub Section 1 - Recorded Death

The recorded owner must send a written notice to USAHR upon the death of a registered horse. The notice must contain the date of death and must be signed by the recorded owner(s). The original Certificate of Registration will be marked accordingly and returned to the owner of record.

If it is found that the particulars furnished for registration of any horse in the Stud Book or within USAHR records are incorrect in any material with respect to said animal, the Board of Trustees may cancel the registration of such horse and may cancel the registration of any of its descendants and may make such correction in the description of any of the descendants in the Stud Book or USAHR records as the Board of Trustees may consider appropriate.

Sub Section 2 - Not Reported Death

When according to USAHR records, a horse has lived 30 years past January 1st of its foaling year, it will be presumed no longer alive. USAHR will automatically remove the horse from the inventory of living horses and its offspring conceived after that date are ineligible for registration until the owner verifies the horse is still living. The owner may be requested to provide verification on an annual basis by providing full-view color photographs and a written statement verifying the horse is still living.

Section 14 - Authorizations

Any recorded owner may authorize another party to sign USAHR-related transactions on such owner’s behalf. Such an authorization will be recognized when the appropriate form has been completed and is received at the USAHR offices. The appropriate Authorization forms are listed below:

General Ownership Form of Authorization

Corporation Ownership Form of Authorization

Minor Ownership Form of Authorization

Trust Ownership Form of Authorization

Lease Authorization

Section 15 - USAHR Online

The USAHR database contains the pedigree and progeny records of every purebred Arabian horse registered by the USAHR. The database will be available on the Internet at the registry web site, usarabianhorseregistry. com and information is updated continuously.

The Board of Trustees shall whenever it considers it appropriate to do so, print and publish in such form of reproduction as the Board of Trustees shall from time to time determine. A volume of the Stud Book or USAHR records shall contain such records of registration and pedigrees as have been recorded in the Stud Book or USAHR records since the last published volume. The Board of Trustees may include in any volume of the Stud Book or USAHR records any matter which it considers appropriate.

Section 16 - Pedigree

USAHR will prepare a pedigree (based upon its records) back through the fifth generation or to foreign records, whichever comes first, upon receipt of a request form, click here, and payment of the pedigree fee.

Rule 4 - Disciplinary Proceedings

DECEPTIVE PRACTICES

Section 1 - Agents and Employees

A person or entity (collectively "Person") may be denied any or all of the privileges of USAHR in the event:

(1) That Person either knowingly misrepresents or aids or abets the misrepresentation of the identity, name, age, appearance, pedigree, DNA/blood type, eligibility for registration or any other information in, or in connection with, any communication to USAHR;

(2) That Person steals, counterfeits, forges or alters a certificate or document issued by USAHR or knowingly receives a stolen, counterfeited, forged or altered certificate or document issued by USAHR;

(3) That Person intentionally violates any of the Principal Rules and Requirements of USAHR; or

There is a final determination by a court (whether civil, criminal or administrative) or an official tribunal or an official racing body (Arabian Jockey Club) that such Person: (a) knowingly misrepresented or aided or abetted the misrepresentation of a horse's identity, name, age, appearance, pedigree, DNA/blood type or any other information in connection with either entry in a race or the racing of any horse; (b) knowingly misrepresented or aided or abetted the misrepresentation of a horse's eligibility for registration or any other matter related to USAHR Stud Book; (c) stole, counterfeited, forged or altered a certificate or document issued by USAHR or knowingly received a stolen, counterfeited, forged or altered certificate or document issued by USAHR; or (d) killed, abandoned, mistreated, neglected or abused, or otherwise committed an act of cruelty to a horse.

Section 2 - Notice of Charges

In the event USAHR has a reasonable basis upon which to conclude that any of the circumstances identified above may apply, USAHR shall notify such Person in writing: (a) of the specific subpart(s) of this rule which apply; (b) of the basis upon which USAHR believes that the subparts apply; (c) of USAHR's proposed action; and (d) that the Person has the right, within 30 days of the date that Person receives the notification, either to submit to the Board of Trustees of USAHR written information to be considered in their determination of the matter or to request a hearing by submitting to the Board of Trustees of USAHR a written request for a hearing, briefly stating the reasons why that Person asserts that this rule does not apply and/or that the proposed action is not appropriate.

If a hearing is requested, a non-refundable administrative fee of one thousand dollars ($1,000.00) must be submitted with the Hearing Request.

If no hearing is requested, then all information submitted by USAHR and the Person shall be considered by the Board of Trustees of USAHR at their next meeting, at which time the Board of Trustees of USAHR shall make a final determination as to whether to deny the Person any or all of the privileges of UAHR and the nature and extent of any such denial. The Board of Trustees' determination shall be promptly reduced to writing, stating the decision made and briefly stating the reasons for such decision, and delivered to the Person (and his counsel, if any) and to USAHR.

If a hearing is requested, then all further proceedings shall be conducted in accordance with the procedures set forth in Rule 5.

Any Person who receives a Notification may request an expedited determination by submitting a written request to the Board of Trustees of USAHR with a detailed explanation as to why an expedited determination is warranted.

The authority of the Board of Trustees under this rule and of any Hearing Officer appointed under Rule 5 to hear a matter pursuant to a Rule 4 Hearing Request shall be limited to considering (a) whether a denial of any or all of the privileges of USAHR is warranted under the criteria in this rule and (b) the nature and extent of any denial of those privileges.

Any determination of the Board of Trustees of USAHR made pursuant to this Hearing shall be final.

Rule 5 - Hearings

APPEALS AND HEARINGS

Section 1 - Appeals Process

Any person or entity ("Person") wishing to object to any action or decision of the USAHR (other than Rule 4 Notifications and Rule 4 final determinations) in the application of the Rules to such Person or to such Person's horses(s), may, within 30 days of being advised of such action or decision, submit to the Board of Trustees of USAHR a written statement ("Statement") including:

The specific nature and basis for objecting to the action or decision of the US Arabian Horse Registry's Primary Officer or Executive Director;

A brief statement of the facts and any documents, affidavits or other written material which that Person believes will be helpful in considering the matter; and if a hearing is desired, a specific request for a hearing.

If a hearing is requested, a non-refundable administrative fee of one thousand dollars ($1,000.00) must be submitted with the Statement.

If no hearing is requested, then all information submitted by the Person and USAHR shall be considered by the Board of Trustees at their next meeting after receipt of the Statement, at which time the Board of Trustees shall make a final determination. That determination shall be promptly reduced to writing, stating the decision made and briefly stating the reasons for such decision, and delivered to the Person (and his counsel, if any) and USAHR.

Section 2 - Hearing Officer

If a hearing is requested under either Rule 5 or Rule 4 then, within 10 days after receiving the Statement or the Rule 4 Hearing Request, whichever applies, the designee of the President of the Board of Trustees shall provide written notice to the Person of the name, address and telephone number of the individual Trustee or independent hearing officer (collectively "Hearing Officer') appointed to hear the matter.

Within 15 days after the date of the appointment of the Hearing Officer, the Hearing Officer shall conduct a telephonic pre-hearing conference for the purpose of ruling on preliminary matters, clarifying and narrowing the issues, entering into stipulations, scheduling the hearing and considering other issues as may aid in the disposition of the matter. The final hearing shall be scheduled no less than 15 and no more than 30 days after the date of the pre-hearing conference unless the parties otherwise agree. All hearings shall take place at the primary office of USAHR.

Any Person requesting a hearing may appear personally, if such Person is an individual, or with counsel authorized to act on such Person's behalf and may present witnesses and other evidence. USAHR may appear with counsel and may testify and present witnesses and other evidence. Any other person having an interest in the subject matter may appear at the hearing if the Hearing Officer determines that such person might materially assist in the determination of the matter.

All testimony at the hearing shall be under oath and stenographic recorded. The Hearing Officer shall not be bound by technical rules of evidence and may receive any evidence which he considers to be reliable and relevant, if not unduly repetitious, including testimony which would be hearsay if presented in a court of law.

Section 3 - Decision

The Hearing Officer shall, within 45 days after the close of the hearing, submit written factual findings and recommendations to the Board of Trustees and provide a copy of those findings and recommendations to the Person (and his counsel, if any) and to counsel for USAHR. The Board of Directors shall, no later than the next meeting of the Board of Trustees after the findings and recommendations are made, make a final determination of the matter. The Board of Trustees may accept or reject the findings and/or recommendations in whole or in part. The determination of the Board of Trustees shall then be promptly reduced to writing, stating the decision made and briefly stating the reasons for such decision, and delivered to the Person (and his counsel, if any) and to counsel for USAHR.

A Person who has requested a hearing may subsequently waive the right to a hearing by submitting to the Hearing Officer a written statement waiving the right to hearing, in which case, the matter shall proceed under Rule 5 or Rule 4, whichever applies, as if no hearing had been requested. Any requests for postponement of a scheduled hearing must be made in writing showing good cause why the postponement should be granted and must actually be received by the Hearing Officer at least 3 business days prior to the scheduled date of the hearing, absent extreme exigent circumstances.

If a Person requests a hearing but fails to appear on the scheduled date, the matter shall proceed under Rule 5 or Rule 4, whichever applies, as if no hearing had been requested.

Any person submitting a Statement under Rule 4 may request an expedited determination by submitting a written request to the Board of Trustees with a detailed explanation as to why an expedited determination is warranted.

Section 4 - Penalties

The authority of the Board of Trustees and any Hearing Officer appointed to hear any matter initiated under Rule 4 shall be limited to considering whether the Primary Officer of the US Arabian Horse Registry or the Executive Director acted in accordance with the Principal Rules and Requirements of USAHR and any applicable policies of USAHR. The Hearing Board may impose such penalties as it deems appropriate, including: denial of all or part of USAHR privileges; expulsion or suspension from the USAHR (if such charged person is a member); refusal by USAHR to approve registration applications signed by or submitted by or on behalf of the charged person and all transfers of registration for horses owned on record by the charged person; public censure; or private censure. The Hearing Board may also impose any other penalty or restrictions on exercise of the privileges of USAHR which it deems proper in furtherance of USAHR objectives as stated in the Articles of Incorporation.

Any determination of the Board of Trustees made shall be final.

Section 5 - Publication

Notice of the imposition of any penalties and of any temporary suspension of privileges of any person, other than private censure, may be published on the USAHR’s web site.

Section 6 - Restoration of Privileges

A Hearing Board may restore privileges, including membership, to any person who has been denied privileges pursuant to this Rule, upon application and satisfactory showing by such person that restoration of privileges is warranted.

Rule 6 - Application Of Idaho Law For Non-Liability Of Directors And Officers

US Arabian Horse Registry, President of the Board of Directors for AHFA and USAHR, the Directors of AHFA, the Trustees of USAHR, Officers, members of committees, members of Hearing Boards, employees, representatives and agents will attempt to obtain true and complete information in connection with registration of horses, transfers of Certificates of Registration, hearings, and all other matters relating to USAHR activities. Except for proven intentional wrongdoing, neither USAHR nor its Directors, Trustees, Officers, committee members, Hearing Board members, employees, representatives, nor agents will be liable in any way, whether in damages or otherwise, for the issuance of any Certificates of Registration, for the transfer of any Certificates of Registration, for the refusal to issue a Certificate of Registration, for the issuance of any pedigree statements, for the refusal to transfer any Certificate of Registration, for the cancellation of any Certificate of Registration, for any disciplinary proceeding brought against or penalties imposed on any member or other person, or for any other activities USAHR. In addition, the internal laws of the State of Idaho shall determine and control the liability of any Trustee of US Arabian Horse Registry or of any other person acting on a voluntary basis without compensation for the benefit of USAHR.

Rule 7 - Amendment

Any rule or regulation promulgated hereunder may be repealed, modified, altered or amended and any new rule or regulation may be adopted at any regular or special meeting of the Board of Trustees and will be done in compliance with the USAHR Bylaws. Notice of any changes will be published on the USAHR web site.